Intelligent Document Processing

The problem

Your admin team spends hours each day manually entering invoices. Every supplier has a different format. Transcription errors are discovered weeks later, when there’s no leverage to dispute. And the process repeats. Every single day.

This isn’t a people problem. It’s an operations problem. Your team does what it can with a process that should never have been manual.

Our solution

We deploy a production-grade document processing pipeline that reads, extracts, validates, and loads invoice and delivery note data directly into your ERP. With anomaly detection that catches pricing errors before they become your problem.

This is not a proof of concept. We built this system at Grupo Cartes, where it runs in production every day, processing dozens of supplier documents across multiple formats.

What’s included

Phase 1: Discovery (Week 1-2)

• Audit of current document flow: volume, formats, sources, ERP system
• Mapping of supplier document variants
• Identification of validation rules (agreed tariffs, tolerances, mandatory fields)

Phase 2: Build (Week 3-6)

• Custom extraction models configured for your supplier formats
• Direct ERP integration (SQL Server, SAP, Sage, Holded, A3)
• Anomaly detection rules: price vs. tariff, quantity vs. order, duplicates
• Email alert system for exceptions
• Monitoring dashboard

Phase 3: Production (Week 7-8)

• Parallel run: automated pipeline vs. manual process
• Error rate benchmarking
• Staff training
• Production deployment with monitoring

Proven results

At Grupo Cartes:

• Documents requiring manual entry are processed in seconds
• Automatic detection of discrepancies that went unnoticed
• Complete traceability for every processed document
• Scalable as volume grows